Self-hosted tools for small teams

Software you can run on infrastructure you control for collaboration, storage, and team services.

addy.io

An open-source email-alias platform for protecting a real inbox with unique, revocable addresses.

Hybrid
Open source
Self-hostable
Web · Mobile · Browser extension

Freemium

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Anytype

A local-first encrypted workspace for notes, databases and shared spaces with optional peer-to-peer synchronization and self-hosting.

Hybrid
Source available
Self-hostable
Works offline
End-to-end encryption
Desktop · Mobile · Self-hosted

Freemium

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AppFlowy

An open-source collaborative workspace with documents, databases, boards, local data, cloud synchronization, and self-hosted deployment options.

Hybrid
Open source
Self-hostable
Optional account
Works offline
Web · Desktop · Mobile

Open core

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Bitwarden

An end-to-end encrypted password and passkey manager available as a hosted service or a self-hosted deployment.

Hybrid
Open source
Self-hostable
Partial offline
End-to-end encryption
Web · Desktop · Mobile

Freemium

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CryptPad

An open-source suite for end-to-end encrypted collaborative documents, spreadsheets, forms, whiteboards and shared drives.

End-to-end encrypted cloud
Open source
Self-hostable
Optional account
End-to-end encryption
Web · Self-hosted

Freemium

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diagrams.net

A free open-source diagram editor that can save files locally or to storage providers selected by the user.

Local-first
Open source
Self-hostable
No account
Works offline
Web · Desktop · Self-hosted

Free

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Element

An open-source Matrix client and collaboration platform supporting decentralized or self-hosted messaging with end-to-end encryption.

Hybrid
Open source
Self-hostable
Partial offline
Web · Desktop · Mobile

Open core

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Ente Photos

An end-to-end encrypted photo and video backup service with open-source applications and a self-hosting option.

Hybrid
Open source
Self-hostable
Partial offline
End-to-end encryption
Local AI

Freemium

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Excalidraw

An open-source virtual whiteboard for hand-drawn-style diagrams, with local editing and optional encrypted collaboration.

Hybrid
Open source
Self-hostable
Optional account
Partial offline
Web · Self-hosted

Freemium

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Immich

A high-performance open-source server for self-hosted photo and video backup, organization, search, and sharing.

Self-hostable
Open source
Partial offline
Self-hosted AI
Web · Mobile · Self-hosted

Donation

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Jitsi Meet

An open-source web and mobile video-conferencing platform that can be used through public instances or deployed on a private server.

Hybrid
Open source
Self-hostable
Optional account
Web · Mobile · Self-hosted

Open core

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Joplin

An open-source note and to-do application that stores data locally and can synchronize through user-selected services or Joplin Cloud.

Local-first
Open source
Partially self-hostable
Optional account
Works offline
Desktop · Mobile · CLI

Freemium

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LM Studio

A desktop application for discovering, downloading, running, chatting with, and serving AI models locally, with optional cloud features.

Hybrid
Partially self-hostable
Optional account
Works offline
Local AI
Desktop

Freemium

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Logseq

An open-source local-first outliner and knowledge base that works with user-controlled Markdown or Org-mode data.

Local-first
Open source
Partially self-hostable
Optional account
Works offline
Desktop · Mobile

Freemium

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Nextcloud

An open-source self-hosted collaboration platform for files, communication, groupware, and extensible applications.

Self-hostable
Open source
Partial offline
Self-hosted AI
Web · Desktop · Mobile

Open core

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Notesnook

An open-source zero-knowledge notes application with end-to-end encrypted synchronization and optional self-hosting.

Hybrid
Open source
Self-hostable
Works offline
End-to-end encryption
Web · Desktop · Mobile

Freemium

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Ollama

A local model runner and API for downloading, managing, and running large language models on a user's device.

Hybrid
Open source
Self-hostable
Optional account
Works offline
Local AI

Freemium

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ONLYOFFICE

An office-suite family with desktop, mobile, hosted, and self-hosted document-editing and collaboration products.

Hybrid
Self-hostable
Works offline
Web · Desktop · Mobile

Open core

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Paperless-ngx

An open-source self-hosted document-management system for scanning, OCR, classification, search and archival.

Self-hostable
Open source
Partial offline
Web · Self-hosted

Donation

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PrivateGPT

An open-source API layer for building private and self-hosted AI applications with local models, retrieval, tools, and document ingestion.

Self-hostable
Open source
No account
Works offline
Self-hosted AI

Open core

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SearXNG

A free open-source metasearch engine that can be self-hosted to query multiple search providers without building a centralized user profile.

Self-hostable
Open source
No account
Web · Self-hosted

Donation

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SimpleLogin

An open-source email-alias service that lets users receive and reply without exposing their primary address.

Hybrid
Open source
Self-hostable
Web · Mobile · Browser extension

Freemium

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Standard Notes

A cross-platform notes application that encrypts notes and files on the user's device before synchronization.

End-to-end encrypted cloud
Open source
Self-hostable
Works offline
End-to-end encryption
Web · Desktop · Mobile

Freemium

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Stirling PDF

An open-core PDF toolbox that can run as a desktop application or on a private self-hosted server.

Self-hostable
Optional account
Works offline
Web · Desktop · Self-hosted

Open core

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Syncthing

An open-source peer-to-peer file synchronization program that exchanges files directly between authorized devices.

Local-first
Open source
Self-hostable
No account
Partial offline
End-to-end encryption

Donation

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Vaultwarden

An unofficial open-source Bitwarden-compatible server implementation designed for lightweight self-hosted deployments.

Self-hostable
Open source
Partial offline
End-to-end encryption
Self-hosted

Donation

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About this collection

Why this collection exists

Small teams often want collaboration without defaulting to a vendor multi-tenant cloud. This collection groups software that can be self-hosted, fully or partially, so a team can run file sync, photos, passwords, chat, meetings, documents, or local AI on servers and devices they administer.

Privacy context

Self-hosting can reduce third-party access to content, but it increases operational risk if servers are misconfigured. Partial self-hosting may still depend on upstream services. Compare self-hosting support, encryption, and account models on each profile before choosing a stack.

Inclusion criteria

Membership is curated against the rules below. It is not an automatic filter and does not grant review or verification status.

Privacy profile self-hosting is yes or partial, with a realistic path for a small team to operate the software.
Primary value includes team collaboration, shared storage, credentials, communication, documents, media libraries, or shared AI runtimes.
Consumer-only apps with no deployable server component are excluded even if they are private.
Self-hosting shifts operational responsibility to you: updates, backups, access control, and threat models are not solved by the listing alone.

Related collections

Explore other curated privacy shortlists and inclusion criteria.